How To Make Your Business Meetings
- Determine first of all, whether you really need to
hold a meeting. Can you send a letter or memo
instead? What about the telephone? What about a
- Plan your agenda in full detail before the meeting
is called. List each item and send a notice at least
a few days in advance so that everyone can
- As chairperson, you should anticipate different
points of view likely to be raised for each agenda
item, allot time accordingly, and be prepared to
cut off discussion when time runs out.
- Generally, the one who writes the agenda has
control of the meeting. Be sure that everyone
sticks to it.
- Give the participants enough notice to attend the
meeting. Remind them the day before and
confirm their attendance. Give them every
opportunity to state their opinion on agenda
items before the meeting if they cannot attend.
- Avoid the situation where someone complains
that they weren’t consulted. Anticipate the need
to check with so and so in order to keep peace.
- Be sure to start on time and end on time. Your
time and that of your audience is the only non-
renewable resource. Use it wisely!