Peter Urs Bender   Previous Page  |  Next Page

agenda should be agreed upon at the start of the meeting. It
marks time intervals for the beginning and end of discussion
on each point.
     The second chart lists "who does what" and is reserved for
action items which are agreed to during the meeting. When a
participant commits to act on a particular agenda item, their
name, the task and the deadline should be marked on the flip-
chart. There are three advantages to this:
  1. It will be clear to all attending the meeting who
    has agreed to do what.

  2. There will be a greater sense of accountability
    (itís in writing).

  3. It will be clear toward the end of the meeting who
    has not yet volunteered to do anything. Thus, the
    workload in response to the agenda items will be
    fairer.
     The third flip-chart is for "Great Ideas" and should be
used to retain all comments which are really irrelevant to the
agenda items, yet still worth looking into. Recording these
ideas on a special chart will ensure that they can be followed
up at another time. Be sure to indicate who thought of the ideas
as well!
     The job of a skillful chairperson is to maximize the results
obtained by the meeting participants. This technique ensures
that everyone is kept on track and meetings are more produc-
tive.
     The key to flipcharts, as with other visual aids, is advance
preparation. Introduce the chart or transparency the very
moment you plan to talk about the points noted on it. Use
visual aids and flip-charts to save time and reinforce the
audienceís understanding of your verbal message.



Secrets of Power Presentations   Previous Page  |  Next Page